A SUPPLY CHAIN MANAGEMENT OVERVIEW

SUPPLY CHAIN MANAGEMENT: AN OVERVIEW

 “Government is intent on modernising the management of the public sector, to make it more people-friendly and sensitive to meeting the needs of the communities it serves.

 

The introduction of an integrated SCM function will address the inefficiencies in government’s current method of procurement, contract management, inventory/asset control and obsolescence planning.”

The purpose of this program is to provide an overview of supply chain management to officials that will be expected to play a role in the delivery and support of procurement practices in all government related institutions.

KEY LEARNING OBJECTIVES AND BENEFITS

MODULE 1: AN INTRODUCTION TO SCM

• Background  to SCM
• Improving accountability
• Supply chain management: The new policy
• Supply chain management model
• The appointment of consultants
• Preferential procurement
• Promoting uniformity in SCM practices
• The policy context: Related initiatives

MODULE 2: IMPLEMENTATION STRATEGY

• Introduction to implementation
• Role of National Treasury
• Role of Tender Boards
• Role of Provincial Treasuries
• Other Institutions
• How to support for implementation
• Training for implementation
• Monitoring and guidance of implementation
• Medium-term policy issues
• Reviewing the PPPFA and associated Regulations
• Introducing targets based on charters
• Fraud and corruption

MODULE 3: DEMAND MANAGEMENT

• Demand considerations
• Flowchart of the demand management process
• Preferential procurement strategy
• Specification of goods/works or services

MODULE 4: ACQUISITION MANAGEMENT

• Treasury support
• Delegations
• Assessment of the market
• Sourcing strategy
• Establishment of a database of suppliers when obtaining quotations
• Acquisitioning process
• Urgent and emergency cases
• Accommodation and conferences
• Negotiations with a supplier
• Limited bidding
• Two-stage bidding
• Compiling bid documents
• Inviting bids
• Receiving responses
• Evaluating responses
• Clearing successful bidder and awarding contract
• Flowcharts : Processes for acquisitioning management

MODULE 5: APPOINTMENT OF CONSULTANTS

• Applicability of procedures
• Appointment in terms of the Public Service Act, 1994 (Act No 103 of 1994)
• General approach and conflict of interest
• Associations between consultants
• Promoting government’s preferential policies
• Training or transfer of knowledge and skills
• Steps to follow when selecting consultants
• The four stages of selection
• Identify the approach
• Invite bids/proposals, using QCBS and Request for bids  or Request for proposals
• Receipt of proposals and Evaluation of bids/proposals
• Calculation and Comparison of BIDS
• Other methods of selection 71
• Establishment of a list of approved service providers
• Evaluation of the performance of consultants
• Types of contracts and Important provisions
• Advertising of expected and outstanding procurement
• Information to consultants (ITC)

MODULE 6: LOGISTICS MANAGEMENT

• Stock levels and Placing of orders
• Procurement
• Vendor performance
• Stores/warehouse management, Issuing/distribution of items and Stocktaking
• Transport management
• Accounts payable
• Losses/surpluses

MODULE 7: DISPOSAL MANAGEMENT

• Assets accruing to the state by operation of any law

MODULE 8 : SUPPLY CHAIN PERFORMANCE

• Annexure A : General Conditions of Contract 92

WHO SHOULD ATTEND

• DG’s, Heads of Departments  and CFO’s
• SCM Staff
• Financial Staff
• Members of BID Committees
• Line Managers

 

COURSE SYNOPSIS: POLICY DEVELOPMENT

DAY 1

 

MODULE 1: AN INTRODUCTION TO SCM

• Background  to SCM
• Improving accountability
• Supply chain management: The new policy
• Supply chain management model
• The appointment of consultants
• Preferential procurement
• Promoting uniformity in SCM practices
• The policy context: Related initiatives

MODULE 2: IMPLEMENTATION STRATEGY

• Introduction to implementation
• Role of National Treasury
• Role of Tender Boards
• Role of Provincial Treasuries
• Other Institutions
• How to support for implementation
• Training for implementation
• Monitoring and guidance of implementation
• Medium-term policy issues
• Reviewing the PPPFA and associated Regulations
• Introducing targets based on charters
• Fraud and corruption

MODULE 3: DEMAND MANAGEMENT

• Demand considerations
• Flowchart of the demand management process
• Preferential procurement strategy
• Specification of goods/works or services

 

Day 2

 

MODULE 4: ACQUISITION MANAGEMENT

• Treasury support
• Delegations
• Assessment of the market
• Sourcing strategy
• Establishment of a database of suppliers when obtaining quotations
• Acquisitioning process
• Urgent and emergency cases
• Accommodation and conferences
• Negotiations with a supplier
• Limited bidding
• Two-stage bidding
• Compiling bid documents
• Inviting bids
• Receiving responses
• Evaluating responses
• Clearing successful bidder and awarding contract
• Flowcharts : Processes for acquisitioning management

MODULE 5: APPOINTMENT OF CONSULTANTS

• Applicability of procedures
• Appointment in terms of the Public Service Act, 1994 (Act No 103 of 1994)
• General approach and conflict of interest
• Associations between consultants
• Promoting government’s preferential policies
• Training or transfer of knowledge and skills
• Steps to follow when selecting consultants
• The four stages of selection
• Identify the approach
• Invite bids/proposals, using QCBS and Request for bids  or Request for proposals
• Receipt of proposals and Evaluation of bids/proposals
• Calculation and Comparison of BIDS
• Other methods of selection 71
• Establishment of a list of approved service providers
• Evaluation of the performance of consultants
• Types of contracts and Important provisions
• Advertising of expected and outstanding procurement
• Information to consultants (ITC)

MODULE 6: LOGISTICS MANAGEMENT

• Stock levels and Placing of orders
• Procurement
• Vendor performance
• Stores/warehouse management, Issuing/distribution of items and Stocktaking
• Transport management
• Accounts payable
• Losses/surpluses

MODULE 7: DISPOSAL MANAGEMENT

• Assets accruing to the state by operation of any law

MODULE 8 : SUPPLY CHAIN PERFORMANCE

• Annexure A : General Conditions of Contract 92

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